Facility Booking
Manage Your Club's Facilities Without the WhatsApp Chaos
One live calendar for every pitch, court, and room in your club. No more double bookings, no more WhatsApp threads, no more relying on one volunteer to manage it all.
See How It Works
Every club has that one person.
They're the one fielding texts at half ten on a Sunday night. The one who knows which pitch is booked, which one is waterlogged, and which manager accidentally double-booked the astro again. They do it because nobody else will, and they'll keep doing it until something better comes along.
That something is here.
Live Facility Calendar
Everyone sees the same schedule. At the same time.
Facility Booking gives every manager in your club a live view of every pitch, hall, and meeting room. When a booking is made, it appears instantly for everyone. When something changes, everyone sees it. There's no version control, no out-of-date spreadsheet, and no need to phone the secretary to find out if Pitch 2 is free on Thursday.
Every booking has a name attached to it. If two managers think they have the same slot, the system will tell one of them long before they both show up with twenty players.
Pitch Splitting & Custom Durations
Two teams. One pitch. No problem.
Not every session needs the full pitch, and not every session fits neatly into a one-hour block. Facility Booking lets admins split any facility into sections, Top Half and Bottom Half, for example, so two different teams can train simultaneously without triggering a clash.
Managers book exactly the time they need. Forty-five minutes, an hour and fifteen, whatever the session calls for. The system adjusts availability in real time so nobody's locked out of a slot that was genuinely free.
Automated Closure Notifications
The pitch is waterlogged. One tap and everyone knows.
There's a specific kind of Friday afternoon dread that every club admin knows. The pitch is unplayable, and now you have to reach fifteen different people before they drive across the county with a bag of sliotars.
Mark the facility as closed in ClubSpot, add the reason, and the system immediately notifies every manager with an affected booking. They all get the same message at the same time. No phone calls, no group chat, no one showing up anyway because they missed it.
Fair Access & Booking Limits
Stop one team from owning the astro all winter.
Every club has a manager who moves fast. By the time anyone else checks the calendar, the best slots are gone for the next three months. It's not malicious, it's just what happens when there are no guardrails.
Facility Booking lets your committee set limits on how far in advance any booking can be made. One rule, applied consistently, means every squad gets a fair shot at the schedule, from the under-eights right up to the senior panel.
Already included in your ClubSpot package.
Facility Booking is not an add-on and it's not a separate subscription. If your club is already on ClubSpot, it's available in your admin dashboard right now. Log in, set up your facilities, and you're live.
Not on ClubSpot yet?
Frequently Asked Questions
Does Facility Booking cost extra?
No. It's part of your existing ClubSpot subscription. There's nothing extra to pay and no upgrade required — it's live in your dashboard today.
Can we split a pitch so two teams can train at the same time?
Yes. Any facility can be divided into named sections, Top Half and Bottom Half, for example. Each section is bookable independently, so two teams can hold simultaneous bookings on the same pitch without the system flagging a conflict.
What happens when a pitch has to close due to weather?
An admin marks the facility as closed in the app and adds a reason. ClubSpot automatically notifies every manager with an affected booking, telling them exactly why it's unavailable. No individual messages, no group chat, one action covers everyone.
Who can make bookings: just admins, or can managers book directly?
Both. Admins have full control over all facilities. Coaches and group managers can view availability and make bookings for their own sessions, within whatever limits your committee has set. The system handles the permissions so you don't have to police it manually.
Can we set different rules for different facilities?
Yes. Booking limits and availability windows can be configured per facility. If you want the main pitch available to book two weeks out but the gym six weeks out, you can set that independently for each one.